PRIVACY POLICY

Privacy Policy

Last updated: December 2025

The AI in Media Institute (“we”, “our”, “the Institute”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website, join as a member, attend our events, participate in our programmes, or interact with us in any other way.

Please read this policy carefully to understand how we handle your data.

1. Who We Are

AI in Media Institute
Website: aimediainstitute.org
Email: hello@aimediainstitute.org
Location: London, United Kingdom

2. Information We Collect

We may collect the following categories of information:

Information you provide directly

  • Name
  • Email address
  • Job title / organisation
  • Membership information
  • Event registrations
  • Application information for working groups, committees or programmes
  • Payment information (handled securely by our payment provider; we do not store card details)

Information collected automatically

  • IP address
  • Browser type
  • Device information
  • Usage data and analytics
  • Cookies and tracking technologies

Information from third parties

  • Payment processors
  • Event ticketing platforms
  • Membership platforms (e.g., Outseta)
  • Social media interactions

3. How We Use Your Information

We use your data to:

  • Deliver membership services
  • Provide access to events, workshops and training
  • Manage your account and preferences
  • Send updates, newsletters, and communications
  • Process payments
  • Improve our website and services
  • Conduct research and reporting
  • Maintain safety, compliance, and governance

We only process personal data where we have a lawful basis, such as:

  • Consent
  • Contractual necessity
  • Legitimate interests
  • Legal obligations

4. Cookies

We use cookies to improve user experience, track performance, and understand site usage. You can control cookies through your browser settings.

5. How We Share Your Information

We may share information with:

  • Our membership platform
  • Payment processors
  • Event partners (only where required for attendance)
  • Service providers helping deliver our website and services
  • Regulatory or legal authorities when required

We never sell your personal data.

6. Data Retention

We retain data only for as long as necessary for the purposes described, or as required by law.

7. Your Rights (UK GDPR)

You have the right to:

  • Access your data
  • Request correction
  • Request deletion
  • Object to processing
  • Request data portability
  • Withdraw consent

To exercise any rights, contact: hello@aimediainstitute.org.

8. Data Security

We use appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

9. International Transfers

Where data is transferred outside the UK/EEA, we use lawful safeguards such as Standard Contractual Clauses.

10. Updates to This Policy

We may update this Privacy Policy occasionally. The latest version will always be available on our website.

11. Contact Us

For privacy questions or data rights requests:
hello@aimediainstitute.org

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